toolbar button. A New ISP wizard is displayed.
Enter a name for the ISP and press the Next button to continue. The next page shown is the Address page.
The information that you enter into this page tells WorkgroupMail which e-mail addresses are relevant to your organization. You should enter the last part of your e-mail address (everything after the @ character) into the Domain address field and press the Add button. For example, if people within your organization have e-mail addresses john@mycompany.com, sue@mycompany.com etc, then you should enter mycompany.com into the Domain address field and press the Add button. If you receive e-mail from the same ISP that has a different destination e-mail address e.g. john@mycompany.isp.net then also add the last part of this address to this page (in this example, mycompany.isp.net ).
Press Next to continue. The next page shown is the Servers page. This page lets you enter information about the mail servers that you use to send and receive e-mail at your ISP.
If you receive e-mail from your ISP using POP3 then select the Mail is received from this ISP using POP3. If you receive mail using SMTP then select the Mail is received using SMTP. Enter the name (or dotted IP address) of the appropriate mail servers into the Outgoing mail (SMTP) and Incoming mail (POP3) fields. If you receive mail using SMTP then you need only specify the Outgoing mail (SMTP) field. Press Next to continue.
The next page shown is the Connection page. This page lets you specify how and when you connect to this ISP.
If you have a permanent connection to the Internet or you connect to the Internet (for mail) via a proxy server, then select the Direct connection radio button. If you need to connect to your ISP through a dial up connection, then select the Dial up using radio button and select the appropriate dial up service from the drop down list.
The fields at the bottom of the page let you specify when to connect to the ISP. If you wish to connect when the WorkgroupMail program is started, tick the On startup after tick box. If you wish to connect when there are more than n messages waiting to be sent, regardless of any other connection options, then tick the When n or more outgoing messages are pending and enter the appropriate number of messages. If you wish to connect when any message has waited more than a certain number of minutes then tick the When any message has waited more than n minutes and enter the appropriate number of minutes. If you wish to connect on a regular basis, then tick the Every n minutes and enter the appropriate interval in minutes. If you tick this tick box then, by default, WorkgroupMail will connect every n minutes, only between the hours of 9pm and 5pm, Monday to Friday and not at weekends. You can change this by pressing the When… button.
The When dialog box shows a grid with weekdays along one axis and time along the other. The blue areas of the grid represent the times when WorkgroupMail will connect to the ISP every n minutes in order to send and receive mail. You can change the color of the grid by clicking the left mouse button and dragging the mouse over the appropriate areas. Press OK to save your changes. Press Next to continue.
The next page lets you specify information about the POP3 accounts hosted by the ISP.
If you receive e-mail from this ISP using SMTP then do not enter any information into this page and just press Next to continue.
If you receive e-mail from the ISP using a single POP3 account that contains messages for several users then tick the This ISP provides an unlimited mailbox POP3 account tick box and enter the user name and password required to access the account. If one or more users have individual POP3 accounts, each with its own user name and password then tick the This ISP provides one or more single mailbox POP3 account tick box and select in turn each user that has such an account and press the Properties… button in order to enter the information for each user. When you do this the Mailbox property sheet is displayed.
Entering a mailbox name, effectively defines the user's e-mail address for this ISP.
Now select the POP3 Details tab and select the Mail for user is collected from the ISP… radio button and enter the appropriate user name and password required to access the POP3 account.
Press OK to save your changes and press Next on the POP3 page to continue.
The last page is the Advanced page. This page lets you specify advanced settings for the ISP.
If you tick the Leave a copy of messages on the server, Workgroupmail will still download only those messages that it has not yet already downloaded but will not delete already downloaded messages from the ISP. One possible use of this is to permit two separate sites to download from the same POP3 account without one deleting messages that the other has not yet read. Each site can use any mail client or mail server that can handle this functionality (for example two WorkgroupMail programs, one at each site). Of course, the messages must be deleted at some point. So WorkgroupMail provides a further option to delete messages from the ISP that are more than a certain number of days old. To enable this, tick the Delete from your ISPs server all mail that is not downloaded and is more that n days old. The latter option can also be used to delete messages that have not been downloaded due to the Junk Mail filtering functionality. See Junk Mail Filtering for more information.
To save the information about the ISP that you have entered, press the Finish button. The ISP will be added to the list of ISPs in the WorkgroupMail administrator.